Book a free audit

Stop doing work software should do.

We connect your apps, build AI agents for the repetitive jobs and write custom software where off-the-shelf tools stop. Fixed price per project, flat monthly fee to keep it running.

Book a free 30-minute automation auditSee what we automate

You leave the call with a written plan and a fixed quote. No obligation.

  • Fixed price per project
  • Flat monthly fee
  • You own the code and data
  • Month to month after three months

Works with the 4,000+ tools you already pay for.

If it has an API, an export or an inbox, we can connect it.

What we build

Four things we build, and keep running.

Every project is quoted at a fixed price before you approve it.

Automations

Your apps pass work to each other with no copy and paste.

  • Invoice arrives by email, gets matched in QuickBooks, exceptions go to Slack.
  • New lead lands in the CRM with a task and a reply sent in 60 seconds.
  • Signed contract triggers onboarding emails, a folder and a kickoff invite.

One payment, start to finish

  1. E-transfer notice arrivesInbox
  2. Matched to INV-1048Weavers
  3. Invoice marked paidQuickBooks
  4. Receipt sent to the clientEmail
  • Runs around the clock
  • Every step logged
  • We are alerted if a step fails

Sample data

AI agents

Software that reads, decides and drafts, with a person approving anything that matters.

  • Inbox agent sorts support email and drafts replies.
  • Document agent pulls figures from PDFs into your system.
  • Follow-up agent chases unpaid invoices and stale quotes.

Inbox agent

DFrom Dana, Patel Renovations · 8:12 AM

Here are our Q1 bank statements. Can we get HST filed by the 30th?

  1. Read the email
  2. Found the client file
  3. Listed what is missing
  4. Drafted a reply

Reply to Dana is ready for review

Client
Patel Renovations
Received
Q1 statements
Missing
2 receipts
Due
HST return, Apr 30
Approve reply

Nothing is sent until a person approves.

Sample data

Custom software

Internal tools and client portals when no off-the-shelf product fits.

  • Client portal with status and document upload.
  • Job board for field crews.
  • Reporting dashboard across three systems.

Job board

Open jobs

48

On time

97%

Unpaid

$3.2k

JobCustomerStatus
2231Nguyen residenceBooked
2230Brant St BakeryTech on site
2229Okafor residenceComplete
2228Harris residenceInvoiced

Sample data

Care and upkeep

We monitor, fix and adjust everything we build.

  • Alerts when a run fails.
  • Fixes when an app changes its API.
  • Small changes each month included.

Your systems this month

  • Invoice matcher1,284 runs
  • Inbox agent412 drafts
  • Phone agent96 calls
  • Client portal99.98% up

Hours won back per week

3
5
7
8
11
12
14
15
W1W2W3W4W5W6W7W8

Sample data

Use cases

What we can take off your team’s plate.

Pick a department. Every item is something we can quote at a fixed price.

Don’t see your problem? Bring it to the audit call. Most first projects are something the owner describes in one sentence.

Book a free audit

Cost calculator

What is manual work costing you?

Move the sliders. The numbers update as you go.

  • 32 hrs
  • $50
  • 60%

    60% is based on the projects we have delivered. We confirm your real figure on the audit call.

Manual work costs you each year

$83,200

32 hrs × $50 × 52 weeks

You can recover each year
$49,920
Return for every $1 spent
$2.38
Year-one cost on the Growth plan with a $3,000 setup
$20,940$3,000 + 12 × $1,495
Book a free audit to confirm these numbers

How it works

From first call to live in 2 weeks.

Five steps. Nothing is billed until you approve a fixed quote.

  1. Weave Session

    Free automation audit.

    30 minutes on video. We list where your team loses hours.

  2. Automation Map

    Written plan.

    Within [2] business days you get the top opportunities ranked by hours saved, each with a fixed quote.

  3. You approve one project.

    Nothing starts and nothing is billed before this.

  4. We build and go live.

    Typical first project: 2 weeks. You test it with real data before launch.

  5. We keep it running.

    Monitoring, fixes and small changes are inside the monthly fee.

Your options

Four ways to get this done. Three of them stall.

What you compareDo it yourself with no-code toolsFreelancerHire an operations personAI Weavers
Upfront costLowHourly, open-endedRecruiting plus salaryFixed quote per project
Who maintains itYouOften nobody after handoverThe hire, if they stayUs, inside the monthly fee
When it breaksYou find out from a customerYou wait for availabilityDepends on one personWe are alerted and fix it
Handles AI and custom codeLimitedVaries by personRarelyYes
Who owns the resultYouCheck the contractYouYou, code and data
Time to first resultWhenever you find the hoursWeeks, variableMonths2 weeks from approval

Hourly billing pays more when work goes slowly. A fixed quote puts that risk on us.

Pricing

Simple pricing. No hourly bills.

A fixed setup fee for each project, then one flat monthly fee to keep everything running.

Growth

Best for

One team, first automations

Monthly fee

$1,495/ month

Scope
Set with you on the audit call
Dedicated Delivery Manager
Included
Monitoring and fixes
Included
First project live
2 weeks
Book a free audit
Recommended

Pro

Best for

Several teams, agents in daily use

Monthly fee

$2,995/ month

Scope
Set with you on the audit call
Dedicated Delivery Manager
Included
Monitoring and fixes
Included
First project live
2 weeks
Book a free audit

Scale

Best for

Company-wide, custom software

Monthly fee

$4,995/ month

Scope
Set with you on the audit call
Dedicated Delivery Manager
Included
Monitoring and fixes
Included
First project live
2 weeks
Book a free audit

Every plan is scoped to what you need. Your written quote lists the projects, monthly changes and response times before you commit to anything.

Setup fee
Each new project has a fixed setup fee between $3,000 and $15,000, quoted in writing before you approve anything.
Terms
Three-month minimum, then month to month. Third-party software and AI usage billed at cost with no markup.

Who does the work

Built by operators who run their own companies on this.

AI Weavers is part of Scale Shift Ventures, the studio behind Kimp, DesignDog.ai, Repliers, Buy.ca and Botdog. The automations we sell are the ones we run in our own businesses every day.

Inside our own companies, these automations went live in 2 weeks and save 100+ hours every month.

  • Botdog
Senthu Velnayagam 67 sec
Senthu VelnayagamWhy we built AI Weavers, in about a minute.
Delivery Manager

One person owns your account.

Every client gets a dedicated Delivery Manager. They are responsible for everything on your account and coordinate between you and the AI Weavers team, so you always have one person to call.

Founder's note · about a minute

Why we built AI Weavers

Senthu Velnayagam, founder of Scale Shift Ventures, on the manual work we kept hitting inside our own companies, the automations that fixed it, and why we now run the same work for clients on a retainer.

  • What we automated first inside Kimp, Repliers and Botdog
  • Why a fixed monthly retainer, not hourly billing
  • What a free audit covers and what you get after it
Book a free audit

Security

Your systems, your data, your rules.

  • Least access needed

    Each automation gets its own credentials with only the permissions it requires.

  • You own everything

    Code, workflows and data are yours and can be exported or handed over at any time.

  • Canada or US hosting

    Your data stays in Canada or the US. You choose the region at the start.

  • NDA before we start

    We sign your NDA, or ours, before the audit call if you prefer.

  • Every run is logged

    You can see what each automation did and when.

  • People approve what matters

    Payments, client messages and deletions wait for a human unless you say otherwise.

An ordinary Tuesday

A day that runs itself.

This is one business day with AI Weavers on retainer. Pick your industry, then scroll to move the clock.

7:00AM

0/10

Handled by AI Weavers

0

Done by hand

Pick your industry

  1. Four overnight showing requests are confirmed with sellers

    Texts

  2. A new deal file is flagged for a missing FINTRAC ID record

    Doc portal

  3. A $50,000 deposit lands in trust and is matched to its deal

    Bank

  4. A sign call is answered, qualified and booked for a callback

    Phone

  5. Showing feedback is chased and summed up for the seller

    Email

  6. Listing agreement and data form are prefilled for review

    Forms

  7. An agent asks “Am I capped yet?” and gets the answer

    Team chat

  8. A closed deal’s 70/30 split and HST are queued for approval

    Back office

  9. A buyer’s lender approves and a waiver is drafted for review

    E-sign

  10. Home anniversary notes are drafted for four past clients

    CRM

  11. Ten jobs handled. Nothing copied by hand.

  1. Last night’s pre-approval lead is booked for a call

    Web form

  2. Three clients missing an NOA or job letter get a reminder

    Texts

  3. A $12,000 deposit in 90 days of bank statements is flagged

    Doc portal

  4. Five lender conditions are logged with Thursday’s due date

    Email

  5. A realtor update on Friday’s financing condition is drafted

    Email

  6. Someone asks “Which rate holds expire soon?” and gets three

    Team chat

  7. A self-employed file is packaged for the broker to review

    Deal portal

  8. A compliance check flags a missing FINTRAC ID record

    Compliance

  9. Lender commission payments are matched to 11 funded deals

    QuickBooks

  10. Seven clients up for renewal in 120 days get a check-in

    CRM

  11. Ten jobs handled. Nothing copied by hand.

  1. Each lawyer gets today’s court dates, closings and deadlines

    Reports

  2. A divorce inquiry is conflict-checked against both spouses

    Web form

  3. A $2,500 trust deposit is matched to its file for review

    Bank

  4. A name mismatch between the APS and lender docs is flagged

    Doc portal

  5. A confirmed limitation date gets alerts at 90, 30 and 7 days

    Calendar

  6. A couple’s mirror wills and POAs are drafted for review

    Templates

  7. A lawyer-approved engagement letter goes out for e-signature

    E-sign

  8. Last month’s trust reconciliation is prepared for review

    Trust books

  9. Status updates for 11 quiet files are drafted for approval

    Email

  10. Today’s calls and emails become 14 draft dockets to review

    Billing

  11. Ten jobs handled. Nothing copied by hand.

  1. A rebrand inquiry gets the intake form and a Tuesday call

    Web form

  2. Client feedback across 11 emails becomes one change list

    Email

  3. Three people missing yesterday’s timesheets get a nudge

    Slack

  4. A retainer hits 80% of its hours by the 12th and is flagged

    Timesheets

  5. Yesterday’s discovery call is turned into a draft proposal

    Proposals

  6. A Meta campaign pacing 30% over budget is sent for review

    Ad spend

  7. Someone asks “Is round 3 in scope?” and gets the SOW clause

    Slack

  8. Six client reports are drafted from Google Ads, Meta and GA4

    Reports

  9. A logo sign-off becomes a draft invoice for the final 50%

    QuickBooks

  10. Next week’s draft schedule flags two overbooked designers

    Resourcing

  11. Ten jobs handled. Nothing copied by hand.

  1. Yesterday’s MRR, churn and new signups emailed to the owner

    Reports

  2. Five failed payments get a friendly note and an update link

    Stripe

  3. Eleven “where’s my box?” emails get replies with tracking

    Help desk

  4. A new member is welcomed and an onboarding call booked

    Calendar

  5. Four skips and an address change are applied before cutoff

    Email

  6. A Stripe payout is split into sales, refunds, fees and HST

    QuickBooks

  7. A cancel request gets a pause offer drafted for review

    Email

  8. Someone asks “How many boxes ship Friday?” and gets 214

    Slack

  9. A “forgot to cancel” refund request is queued for approval

    Help desk

  10. A chargeback gets its evidence pack drafted for approval

    Stripe

  11. Ten jobs handled. Nothing copied by hand.

  1. This week’s HST, payroll and T2 deadlines go to the team

    Reports

  2. Overnight bank feeds for 26 clients are coded for review

    QuickBooks

  3. Four clients missing last month’s statements get a reminder

    Texts

  4. A lead two years behind on the books gets a Thursday call

    Web form

  5. A client’s CRA letter is logged with its 30-day reply date

    Email

  6. A quarterly HST return is prepared for review and filing

    QuickBooks

  7. Hours for Friday’s payroll are collected from three clients

    Payroll

  8. Someone asks “Is Patel current on instalments?” and gets it

    Team chat

  9. A reviewed T2 goes to the client with a T183CORP to e-sign

    E-sign

  10. Follow-ups are drafted for five fee invoices past 60 days

    Billing

  11. Ten jobs handled. Nothing copied by hand.

  1. Yesterday’s jobs, sales and callbacks texted to the owner

    Reports

  2. Six overnight voicemails are sorted, no-heat calls first

    Phone

  3. A $1,200 e-transfer deposit is matched and the job booked

    Bank

  4. Site visit notes become a three-option quote for review

    Quotes

  5. A tech closes a job with photos and the invoice goes out

    Field app

  6. A part order is queued for approval and the return booked

    Supplier

  7. Fourteen maintenance plan customers are booked for tune-ups

    Calendar

  8. A job runs long and the next two customers get new ETAs

    Dispatch

  9. A tech asks for the Nguyens’ filter size and gets the answer

    Texts

  10. Follow-ups are drafted for seven unsold quotes

    CRM

  11. Ten jobs handled. Nothing copied by hand.

FAQ

Questions owners ask before they book.

Before you book4

Yes. We run these systems in our own companies (Kimp, Repliers and Botdog) and for clients including Fides Mortgages. See the case studies above.

Two weeks from approval is typical. You get the date in writing with your quote.

A dedicated Delivery Manager. They are responsible for everything on your account and coordinate between you and our team.

It replaces tasks, not people. Most clients move the freed hours to sales, service or work that was being skipped.

Plans and money4

Every plan is scoped to what you need. Your written quote lists the projects, monthly changes and response times before you commit.

Third-party software and AI usage, billed at cost. We estimate it in the quote.

Building and launching one project, like a text-back for missed calls, a reminder that chases missing documents, an AI agent or a client portal. Setup fees run from $3,000 to $15,000 USD, and you get a fixed price after your free Weave Session. You pay half up front and half at launch.

Hosting, monitoring, fixes and small improvements for what we build. It starts at launch and runs from $1,495 to $4,995 USD a month, depending on what is running. New projects are quoted separately.

Delivery and ownership5

You test every build with your own data before launch. Nothing goes live until you approve it.

You keep the code, the workflows and the data. We hand over documentation and credentials within [5] business days.

About [2 to 3] hours in the first week for access and questions, then a 30-minute review [each month].

Whatever fits the job best. We build on Claude, OpenAI, Gemini and open models, and switch when a better one arrives. You are never locked to one vendor.

No. We build on what you already run, like your CRM, practice management, accounting and job software. If a tool cannot be connected, we tell you in the Weave Session.

Data and approvals3

Only what you choose. Client emails, documents, filings and payments wait for a person on your team to approve them. Routine steps, like a reminder or a receipt, can run on their own once you trust them. Every action is logged.

Yes. Agents only see the systems and files you approve, and we are happy to sign your confidentiality agreement before we start. We work within the rules you already follow, like FINTRAC records, trust accounting and CRA deadlines, and your team stays responsible for compliance. Agents are set up not to give legal, tax or mortgage advice. That stays with your lawyers, brokers and accountants.

What we build runs on our infrastructure, and you choose the region, including Canada or the US. Your data stays in your own accounts wherever possible, and agents only see the systems you approve.

Book an audit

Book your free automation audit.

30 minutes on video. You get a written plan and fixed quotes within [2] business days.

Free automation audit

30 minutes · Video call

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Tell us what you want automated and we will reply within one business day.