AI automation, agents and custom software, on retainer
AI Weavers ties your apps, data and people together, then builds and runs the automated workflows, AI agents and custom software your business needs, for one flat monthly fee. AI does the busywork and your team approves what matters. Something new ships every week, and you own all of it.
A 30-minute call. You leave with a written plan, whether you hire us or not.
Your morning, by 9:02 AM
Four jobs done before your first coffee.
Built for owner-led businesses in
Why a retainer
Hourly billing pays dev shops more when the work goes slowly. AI has made building software many times faster, and that speed belongs to you. So AI Weavers charges one flat monthly fee, ships something every week, and hands you the keys to everything we build.
Retained like a firm. Priced like a subscription.
What we build
Put anything on your board. If it saves your team time, it gets built, launched and looked after.
Payments, invoices, reports and handoffs move between your systems on their own, day and night, with every step on record.
Agents work inside the tools you already use. They read, look things up and prepare the work. Your people stay in charge of the decisions.
From Dana, Patel Renovations · 8:12 AM
Here are our Q1 bank statements. Can we get HST filed by the 30th?
Nothing is sent until a person approves.
When off-the-shelf software forces you to work its way, we build yours. Engineers build it, product designers make it easy to use.
| Job | Customer | Status |
|---|---|---|
| 2231 | Nguyen residence | Booked |
| 2230 | Brant St Bakery | Tech on site |
| 2229 | Okafor residence | Complete |
| 2228 | Harris residence | Invoiced |
Sample data
Everything we build is hosted, watched and kept current by us. If something breaks, we usually know before you do.
Sample data
An ordinary Tuesday
This is one business day with AI Weavers on retainer. Pick your industry, then scroll to move the clock.
Pick your industry
Four overnight showing requests are confirmed with sellers
TextsA new deal file is flagged for a missing FINTRAC ID record
Doc portalA $50,000 deposit lands in trust and is matched to its deal
BankA sign call is answered, qualified and booked for a callback
PhoneShowing feedback is chased and summed up for the seller
EmailListing agreement and data form are prefilled for review
FormsAn agent asks “Am I capped yet?” and gets the answer
Team chatA closed deal’s 70/30 split and HST are queued for approval
Back officeA buyer’s lender approves and a waiver is drafted for review
E-signHome anniversary notes are drafted for four past clients
CRMLast night’s pre-approval lead is booked for a call
Web formThree clients missing an NOA or job letter get a reminder
TextsA $12,000 deposit in 90 days of bank statements is flagged
Doc portalFive lender conditions are logged with Thursday’s due date
EmailA realtor update on Friday’s financing condition is drafted
EmailSomeone asks “Which rate holds expire soon?” and gets three
Team chatA self-employed file is packaged for the broker to review
Deal portalA compliance check flags a missing FINTRAC ID record
ComplianceLender commission payments are matched to 11 funded deals
QuickBooksSeven clients up for renewal in 120 days get a check-in
CRMEach lawyer gets today’s court dates, closings and deadlines
ReportsA divorce inquiry is conflict-checked against both spouses
Web formA $2,500 trust deposit is matched to its file for review
BankA name mismatch between the APS and lender docs is flagged
Doc portalA confirmed limitation date gets alerts at 90, 30 and 7 days
CalendarA couple’s mirror wills and POAs are drafted for review
TemplatesA lawyer-approved engagement letter goes out for e-signature
E-signLast month’s trust reconciliation is prepared for review
Trust booksStatus updates for 11 quiet files are drafted for approval
EmailToday’s calls and emails become 14 draft dockets to review
BillingA rebrand inquiry gets the intake form and a Tuesday call
Web formClient feedback across 11 emails becomes one change list
EmailThree people missing yesterday’s timesheets get a nudge
SlackA retainer hits 80% of its hours by the 12th and is flagged
TimesheetsYesterday’s discovery call is turned into a draft proposal
ProposalsA Meta campaign pacing 30% over budget is sent for review
Ad spendSomeone asks “Is round 3 in scope?” and gets the SOW clause
SlackSix client reports are drafted from Google Ads, Meta and GA4
ReportsA logo sign-off becomes a draft invoice for the final 50%
QuickBooksNext week’s draft schedule flags two overbooked designers
ResourcingYesterday’s MRR, churn and new signups emailed to the owner
ReportsFive failed payments get a friendly note and an update link
StripeEleven “where’s my box?” emails get replies with tracking
Help deskA new member is welcomed and an onboarding call booked
CalendarFour skips and an address change are applied before cutoff
EmailA Stripe payout is split into sales, refunds, fees and HST
QuickBooksA cancel request gets a pause offer drafted for review
EmailSomeone asks “How many boxes ship Friday?” and gets 214
SlackA “forgot to cancel” refund request is queued for approval
Help deskA chargeback gets its evidence pack drafted for approval
StripeThis week’s HST, payroll and T2 deadlines go to the team
ReportsOvernight bank feeds for 26 clients are coded for review
QuickBooksFour clients missing last month’s statements get a reminder
TextsA lead two years behind on the books gets a Thursday call
Web formA client’s CRA letter is logged with its 30-day reply date
EmailA quarterly HST return is prepared for review and filing
QuickBooksHours for Friday’s payroll are collected from three clients
PayrollSomeone asks “Is Patel current on instalments?” and gets it
Team chatA reviewed T2 goes to the client with a T183CORP to e-sign
E-signFollow-ups are drafted for five fee invoices past 60 days
BillingYesterday’s jobs, sales and callbacks texted to the owner
ReportsSix overnight voicemails are sorted, no-heat calls first
PhoneA $1,200 e-transfer deposit is matched and the job booked
BankSite visit notes become a three-option quote for review
QuotesA tech closes a job with photos and the invoice goes out
Field appA part order is queued for approval and the return booked
SupplierFourteen maintenance plan customers are booked for tune-ups
CalendarA job runs long and the next two customers get new ETAs
DispatchA tech asks for the Nguyens’ filter size and gets the answer
TextsFollow-ups are drafted for seven unsold quotes
CRM5:30 PM. Ten jobs handled. Nothing copied by hand.
Hourly or retainer
An hourly dev shop spends months deciding. A retainer ships in week one and keeps shipping. Drag through the first quarter.
Week 12 of 12
Hourly dev shop
Shipped 1
AI Weavers retainer
Shipped 12
Cost calculator
Set the hours your whole team spends each week. The math updates as you go.
Your team spends 32 hours a week on work software could do.
$83,200a year spent on busywork
The Core retainer costs $42,000 USD a year. Every $1 returns about $1.19. It pays for itself once AI Weavers wins back 17 hours a week.
Check these numbers on a free callAssumes 60% of these hours can be automated. We measure your real numbers in the Weave Session.
How it works
No discovery phase you pay for. No statement of work to negotiate. You talk to us, then things start getting done.
A free 30-minute call. We find your three biggest time sinks and show you what we would build first.
Free, 30 minutesA written plan ranked by hours saved. It is yours to keep, whether or not you hire us.
Within two business daysPick Core or Scale. Your lead is assigned and work starts the same week.
Same weekPut anything on your board: an automation, an agent, a feature or a fix. Reorder whenever you like.
AnytimeWorking software every week. We monitor, fix and improve it for as long as you are with us.
Every weekWho does the work
AI Weavers comes from Scale Shift Ventures, the studio behind the companies listed here. We run a home-buying platform, an MLS data company and a design subscription, and we built and sold a SaaS business. So we automate like owners: start with what saves the most time, then keep it running.
A flat-fee design subscription for brands and agencies. Its design and engineering team builds AI Weavers client work.
AI-powered design software. Brand-ready creative made in minutes, not days.
Real estate MLS data infrastructure. An API that brokerages and proptech products build on.
A Canadian home-buying platform. Cash back toward the down payment and low-commission listings.
LinkedIn automation software. Built, scaled and acquired.
Same operators, now running your back office on the tools we use in our own.
Pricing
No quotes, no hourly rates and no surprises on the invoice. Pick the pace that fits your list.
For a business with a clear list of things to fix.
One request in progress at a time
For a business ready to rebuild how it runs.
Two requests in progress at a time
The whole contract, in five lines.
No long contracts. Pause when the list is empty, resume when it is not.
Code, workflows, accounts and data are yours from day one.
Working software every week, instead of status reports.
We host, monitor and fix what we build as part of the fee.
AI usage and paid software seats are passed through with no markup.
Questions
Anything else, ask us on the call. We will tell you if a retainer is the wrong fit.
One clear piece of work, like a text-back for missed calls, a reminder that chases missing documents, an AI agent, a report or a fix. Bigger projects are split into weekly pieces, so you see progress every week.
A senior lead owns your account and talks to you directly. Engineers and product designers from the Kimp studio build with them. AI speeds up the building, and people review every change before it goes live.
Whatever fits the job best. We build on Claude, OpenAI, Gemini and open models, and switch when a better one arrives. You are never locked to one vendor.
We aim to put your first automation live in the first week of your retainer, starting with the item on your Automation Map that saves the most hours.
You keep everything we built, with notes on how it works. Resume anytime and we pick up where we left off.
Our work, hosting and upkeep are included. Outside costs like AI usage, text messages or paid software seats are billed at cost, with no markup.
Only what you choose. Client emails, documents, filings and payments wait for a person on your team to approve them. Routine steps, like a reminder or a receipt, can run on their own once you trust them. Every action is logged.
Yes. Agents only see the systems and files you approve, and we are happy to sign your confidentiality agreement before we start. We work within the rules you already follow, like FINTRAC records, trust accounting and CRA deadlines, and your team stays responsible for compliance. Agents are set up not to give legal, tax or mortgage advice. That stays with your lawyers, brokers and accountants.
No. We build on what you already run, like your CRM, practice management, accounting and job software. If a tool cannot be connected, we tell you in the Weave Session.
In your own accounts wherever possible. When we host something, you choose the region, including Canada or the US. Agents only see the systems you approve.
Book your Weave Session
We will email you within one business day with times for your Weave Session.